Liaise with any project personnel that are responsible for ensuring that their people are working efficiently, and that they are interpreting and reporting their schedule and progress correctly.
Project Change Control
We love change management. This is where we will ensure that all documentation, rules, processes, and procedures are sound; and that they are being followed thoroughly and cleanly through swift decision making. Scope is paramount.
Enterprise Manpower Forecasting & Levelling
This is for larger organizations that will have a number of projects or programs underway at the same time with many different business units involved. The resources of the matrix organization structure will be (or could be) servicing multiple projects at any given time and may be offered transfers to other projects after the adjourning at project completion. It can be massive, but it's really quite smart when it all lines-up.
Project Status Reporting (Internal & External)
Project Status Reporting can be a real pleasure if the team is synergistic and if the change management is tight with a well established scope baseline. Maybe it will be simple weekly flash reports that roll into a monthly progress report and so on. The coordination and reporting calendar is key here.
Panel Review Cycle Implementation
The panel review in conjunction with the internal monthly project status review meeting, is where the corporate team, general manager, stakeholders, and project management teams meet periodically to go over the project highlights and risks. Seems simple enough, and it should be. However, if each project manager is reporting differently and such, it becomes a huge time waster. Especially if you've got 15 or 20 projects on the go. A streamlined approach and a facilitator that stays tuned in for the review cycle is the smart way to go about it.
Project Planning Strategies & System Set-up
Again a streamlined approach is always best, but very few projects are identical, so the project definition phase of any project must be executed quickly and methodically to ensure a smooth transition into planning and execution. Project Management Systems depend on it. Keeping an eagle eye view on things will save a lot of rework and re-coding.
Integrated Project Management Systems Administration
These systems are very robust and at times very intimidating to many project personnel. Being the Project Systems Administrator means that you have to wear every hat that the organization has at one point or another. The best tools for efficiently training the teams, ensuring they have the correct access to their modules, and that the data is being fed into the system in a timely fashion; is a combination of a modified RACI chart, Training Matrix, and Systems Access Matrix. At the same time that's all going on, they also have to work to their own implementation plan to ensure that all the codes and values are established correctly and quickly as soon as the Project Instructions Manual is hot off the press.
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